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Submit to Xpace Executive Director

Application deadline: Sunday, June 22 2025, 11:59pm.

Start date: July 28, 2025.

Rate: $45,250 annually ($29/hour).

Location: Toronto, ON.

Term: Permanent, 30 hours per week (Tuesday - Saturday 12pm - 6pm).

Benefits: Extended Health and Dental.

Vacation: 3 weeks paid gallery closure, 16 paid leave days per year. 


 

Xpace Cultural Centre is seeking an dynamic Executive Director to join the Xpace team!


 

Xpace Cultural Centre is a not-for-profit artist-run centre dedicated to providing emerging and student artists, designers, curators and writers with opportunities to showcase their work in a professional setting. Xpace is committed to maintaining an anti-oppressive, queer positive environment, welcoming marginalized, racialized and Indigenous folks. Xpace is supported by  OCAD University student ancillary fees and the Toronto Arts Council.


 

Position

Reporting to the Xpace Board of Directors, The Xpace Executive Director will collaborate with the Artistic Director and work with Xpace staff to manage, plan and execute gallery operations. The Executive Director will work with the Xpace team to develop and maintain an environment that supports Xpace’s mandate to facilitate and nurture developing practices in art and design. The Executive Director is responsible for overseeing finances, operation/programming budgets, project and operational grants and fundraising. The Executive Director will compile monthly Board of Director reports and annual Annual General Meeting reports, as well as work alongside the Board of Directors on Governance matters. Additionally, the Executive Director will collaborate with the Artists Director on strategic development for Xpace Cultural Centre.


 

Responsibilities

  • Managing the Gallery Coordinator, and overseeing the Programming Coordinator and Communications Lead positions at Xpace Cultural Centre; 
  • Ensuring day-to-day operations of Xpace Cultural Centre are running smoothly in a timely and organized manner;
  • Overseeing Xpace’s annual operating and programming budget;
  • Working with bookkeeper and accounting firm to ensure financial records are accurate and up to date;
  • Overseeing payroll, invoicing, and payments;
  • Writing project grants/proposals, and annual operating grant applications;
  • Liaising with Board of Directors;
  • Managing Governance matter;
  • Submitting written reports and presenting them at monthly meetings of the Xpace Board of Directors;
  • Maintaining corporate records, such as annual filings with CRA and the province of Ontario;
  • Ensuring that Xpace is compliant with applicable legislation such as the Employment Standards Act and Occupational Health and Safety Act, among others;
  • Facilitating an ongoing relationship with Xpace’s membership;
  • Providing mentorship and support for exhibiting artists and designers, emerging writers, and curators;
  • Ensuring ongoing maintenance of gallery, office, and storage spaces;
  • As needed, acting as primary spokesperson for Xpace Cultural Centre.


 

Qualifications

  • Extensive experience in a non-profit leadership position, reporting into a Board of Directors;
  • Understanding of the non-profit / artist-run-sector arts sector in Toronto, and Canada at large;
  • Passion for arts programming that is equitable, inclusive, and diverse;
  • Demonstrated superior abilities in fiscal management and revenue generation, including fundraising;
  • Proven grant writing experience;
  • Excellent administrative, communication, verbal and organizational skills;
  • Familiarity with anti-oppression and anti-racist frameworks;
  • Knowledge and interest in contemporary visual art, design and art writing;
  • Comfortable working in a Mac environment, Adobe Suite, Google Workplace, and Wordpress;
  • Able to work in a collaborative environment;
  • Able to work occasional evening shifts for Xpace events;
  • Familiarity with OCAD University is considered an asset;
  • Editorial and/or curatorial experience will be considered an asset;
  • Installation experience will be considered an asset


 

Xpace Cultural Centre is committed to cultivating an inclusive space where all are treated with respect and dignity. Xpace is an equal opportunity employer. We encourage diverse applicants to apply from all equity-seeking groups. Xpace welcomes and encourages applications from people with disabilities. Accommodations are available on request, for candidates selected for interviews.


 

**XPACE ONLY ACCEPTS APPLICATIONS THROUGH SUBMITTABLE. APPLICATION SUBMITTED IN ANY OTHER FORM WILL NOT BE ACCEPTED.**


 

Please submit a one-page cover letter and one-page  CV, via Submittable. 


 

Candidates selected for an interview will be expected to provide two professional references. 


 


 

For questions please contact Avalon Mott, Director at avalon@xpace.info. 


 

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Submit to Xpace Programming Coordinator

Application deadline: Sunday, June 22 2025, 11:59pm

Start date: July 28, 2025

Location: Toronto, ON

Term: Permanent, 30 hours per week (Tuesday - Saturday 12pm - 6pm)

Rate: $40,560 annually ($26/hour). 

Benefits: Extended Health and Dental.

Vacation: 3 weeks paid gallery closure, 16 paid leave days per year. 


 

Xpace Cultural Centre is seeking an energetic Programming Coordinator to join the Xpace team! 

Xpace Cultural Centre is a not-for-profit artist-run centre dedicated to providing emerging and student artists, designers, curators and writers with opportunities to showcase their work in a professional setting. Xpace is committed to maintaining an anti-oppressive, queer positive environment, welcoming marginalized, racialized and indigenous folks. Xpace is supported by  OCAD University student ancillary fees and the Toronto Arts Council.


 

Position

Reporting to the Artistic Director, The Programming Coordinator works in collaboration with the Gallery Coordinator and Communications Lead to manage, plan and execute workshops, events and public programs for Xpace Cultural Centre. The Programming Coordinator acts as a liaison between the OCAD U student body, local and national arts organizations, artists and the general public for  information pertaining to Xpace.


 

 Reporting to the Artistic Director, the Programming Coordinator:

  • Coordinates the planning, promotion and implementation of workshops, events, and public programs;
  • Conducts outreach to students at OCAD University, and other institutions about Xpace opportunities including: Open call, grad residency, Volume design, poster design, call for writers, workshops, and other resources;
  • Manages the planning, organization and execution of special projects, outside of Xpace’s exhibition structure;
  • Acts as an ambassador for Xpace at class visits, OCAD U events, or tabling on the OCAD U campus;
  • Orders Special Occasion Permits (SOPs) and food for events, including opening receptions and workshops;
  • Liaises with workshop facilitators, and assists in the development of their educational programming;
  • Hosts and facilitates online workshops and events (creating zoom links, working with the Communications Assistant to maintain attendee lists, upload workshop recordings to YouTube, and disseminate promotional materials gathered by the Programming Coordinator);
  • Hosts and facilitates in person workshops and events (including set up, tear town, and attendee tracking);
  • Creates educational materials (class visit presentations, flyers, or other resources) for OCAD U Students, alumni, and faculty;
  • Managing and updating existing resources provided by Xpace (proposal writing resources, images of the space / facilities);
  • Update and maintain a list of professors, classes, and student groups for outreach purposes. Track class visits and contacts within OCAD U or other post secondary institutions.


 

In collaboration with the Gallery Coordinator, the Programming Coordinator:

  • Coordinates web and print promotional material in collaboration with Communications Lead;
  • Leads occasional art tours for classes and other arts organizations;
  • In collaboration with Communications Lead, creates press releases and disseminates programming information to media, Xpace membership and relevant arts organizations;
  • Ensures that the vision, mandate and objectives of Xpace are carried out through all programming initiatives;
  • Oversees IWSP positions in collaboration with the AD and ED;
  • Helps artists during install/deinstall, repairing galleries after show (patching holes, painting); 
  • Conducts studio visits as needed;
  • Maintains the Zine Library;
  • Participates in programming committee and open call development.


 

Qualifications

  • Extensive knowledge and interest in contemporary visual art, design and art writing;
  • Proven ability to plan and manage events and/or workshops;
  • Experience working in a non-profit art space;
  • Excellent administrative, communication, verbal and organizational skills;
  • Comfortable working in a Mac environment, with Adobe suite, Google workplace, and
  • Wordpress;
  • Able to work in a collaborative environment;
  • Able to work occasional evening shifts for Xpace events;
  • Familiarity with OCAD University is considered an asset;
  • Experience in art writing/editing, arts education, media arts skills and/or grant writing will be considered an asset.


 

Xpace Cultural Centre is committed to cultivating an inclusive space where all are treated with respect and dignity. Xpace is an equal opportunity employer. We encourage diverse applicants to apply from all equity-seeking groups. Xpace welcomes and encourages applications from people with disabilities. Accommodations are available on request, for candidates selected for interviews.


 

**XPACE ONLY ACCEPTS APPLICATIONS THROUGH SUBMITTABLE. APPLICATION SUBMITTED IN ANY OTHER FORM WILL NOT BE ACCEPTED.**


 

Please submit one-page cover letter and one-page resume or CV, via Submittable. 


 

Applicants selected for an interview will be expected to provide two professional references. 


 


 

For questions please contact Avalon Mott, Director at avalon@xpace.info.
 

Xpace Cultural Centre